Iron mountain® policy centre solution enterprise edition

Business Challenge:

You’re responsible for implementing controls and policies to ensure your organisation is complying with laws and regulations. This includes interpreting laws and identifying compliance requirements for managing information, such as retention rules and privacy obligations, so you can properly protect and legally dispose of information when it’s no longer required. That’s challenging when the regulatory environment is constantly changing due to existing and new regulations, such as the GDPR.

How This Affects You:

• You lack guidance and automated tools to enable compliance with changing regulations.
• You’re incurring unnecessary cost and risk by keeping information for longer than is required for legal, regulatory or business purposes.
• You aren’t easily able to communicate policy changes to information owners and show compliance to regulators.

Industry Fact

Only 24% of companies rate their level of readiness to comply with the General Data Protection Regulation (GDPR) as high.

Ponemon Institute, “Data
Protection Risks & Regulations
in the Global Economy” 2017

What If You Could:

• Receive expert guidance and tools to comply with the GDPR and other regulations that govern you?
• Receive continuously updated retention and privacy requirements so you can keep your policy management connected and dispose of information when it’s no longer required?
• Provide online visibility into the latest version of your retention schedule, privacy obligations and critical information about your business processes that contain personal data?

Policy Centre Enterprise Edition: Know Your Obligations. Show Compliance.

Advisory Services

Our Advisory Services team with deep information governance (IG) expertisewill guide you through the process of creating or revamping your information management policies for records retention and data privacy as part of the IG Program Development service. You’ll receive expert guidance on how to optimise your privacy policy and records classification scheme based on best practices, the level of granularity you need, and your risk appetite. You’ll work together to define your subscription to legal research on updates to retention and privacy requirements based on where you operate and the types of law required to support your retention and privacy policies. You can also receive support in mapping your business processes that contain personal data.

You'll Be Able To

• Keep your retention and privacy policy management connected, current and compliant
• Save on information storage costs
• Reduce unnecessary exposure to data breaches
• Reduce effort of responding to privacy requests
• Quickly locate personal information to help your company respond to privacy issues and requests
• Reduce risk of fines
• Distribute policy to content owners and infrastructure
• Quickly access what you need when you need it
• Join a collaborative user community